Meet your mandatory DPIA requirements without spreadsheet chaos. TruePrivacy automates assessment workflows, risk scoring, and documentation for all high-risk processing activities — aligned with EDPB DPIA guidelines.
DPIA assessment with risk matrix and mitigation tracking

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In this section

Conducting Assessments

When a DPIA is required under GDPR Article 35, screening questions, the assessment flow, risk scoring, and mitigations.

Review & Approvals

DPO review, the approval workflow, revisiting assessments when processing changes, and the audit trail.

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Automated triggering

Processing activities in your data map are automatically evaluated against EDPB high-risk criteria and your national DPA’s published lists of processing requiring DPIAs — systematic automated decision-making, large-scale special-category processing, systematic monitoring of public areas, and more. Required assessments are created as tasks before processing begins. Activities already running without a DPIA are flagged as gaps with a remediation task.

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The assessment framework

Each DPIA follows a structured framework:
1

Necessity and proportionality

Document the purpose, legal basis, and why the processing is necessary and proportionate. TruePrivacy pre-fills data categories, systems, and third parties from your data map.
2

Risk identification and scoring

Identify risks to data subjects and score each by likelihood and severity on a configurable risk matrix. The overall risk score updates as the assessment evolves.
3

Mitigation measures

Record mitigations as tracked tasks with owners and deadlines. The DPIA risk score recalculates automatically as mitigations complete.
4

DPO review and approval

A built-in DPO consultation step with structured sign-off. If the DPO’s opinion differs from the project team’s assessment, the divergence is documented in the record as GDPR requires.

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Templates and reuse

Create a DPIA template from a completed assessment and reuse it for similar processing activities. Shared sections are pre-filled, and reviewers are prompted to confirm each section is still accurate for the new context.

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Collaboration and the risk register

  • Assign sections to different stakeholders — IT security for technical risk, legal for legal basis, DPO for overall review — with independent progress tracking.
  • Identified risks and mitigations feed automatically into your organizational privacy risk register, alongside vendor risk and AI governance findings.

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DPA prior consultation

When a DPIA concludes that residual risk remains high despite mitigation, TruePrivacy flags the requirement for prior consultation with your Data Protection Authority and generates a submission package pre-formatted to the authority’s requirements.
Export any completed DPIA as a PDF report — assessment, risk matrix, mitigations, and approvals included — ready for auditors and regulators.